We
already have a shredding service.
Why should we consider Shred-N-Go, Inc.?
That’s great.You obviously
recognize the vital importance for your information security.
The following is just a list of
things to look for when either selecting a shredding service or
shopping the market for the best value:
Contact Us
§
NAID (National Association for Information Destruction) AAA Certified: Because security is the cornerstone of the
information destruction industry, there are very high standards for this
AAA certification.NAID has an independent auditor to
verify the criteria.Visit www.naidonline.org
for more information about AAA Certification.
§Hammermill Shredding
System: The Hammermill process is a pulverizing method of destruction. Shred-N-Go, Inc. is the only on-site shredding service operating in the State of
Minnesota that exclusively uses high speed 5,000 pounds per hour Hammermill shredding
systems. To see the difference between our Hammermill shredding systems with a filtering
screen and ordinary shredding systems, Click on: “Shredding
Comparison” in the download
section or see our Equipment Page.
§Value in
Efficiencies:Shred-N-Go, Inc. employs the most efficient and technologically advanced
equipment available in the marketplace.We’re
able to pass these efficiencies onto our customers in the form of savings without
compromising professionalism and security.
§Professional Courtesy &
Image:From the
President of Shred-N-Go, Inc. to the security containers placed in your office, we strive to project and
maintain the utmost in professional courtesy and image.Shred-N-Go, Inc. is on time.
Our Drivers are quick, friendly, and knowledgeable.Our
executive management team has a combined experience of over 20 years in the paper
shredding industry. We’re are able to respond to your specific needs or questions.
We
are a small office and/or don’t have documents that need to be shredded, why do we
need a shredding service?
§Fact: The Minnesota Office of
Environmental Assistance estimates that the average office employee uses 10,000 sheets (20
reams) of copy paper each year. According to the Statewide Minnesota Solid Waste
Composition Study (March 2000), recyclable paper makes up approximately 10% of Minnesota’s
total garbage, even after accounting for what is recycled.
Per the Fair and Accurate Credit
Transaction Act (FACTA) Disposal Rule, ANY and ALL business that maintain or otherwise possess
consumer information, or any compilation of consumer information, derived from consumer
reports for a business purpose must
“properly dispose” any such information or compilation.
All businesses produce sensitive
information, which would be of interest to any competitor or persons with ill intent.Incidental business
records discarded on a daily basis should be protected.Without
a program to control it, the daily trash of every business contains information that could
be harmful.Whether your customers are
consumers concerned about Identity Theft and Privacy, or companies concerned with
protecting trade information, you are entrusted with information they consider to be
extremely confidential.Whether you know it or
not, you have an “implied contract” to protect information simply based
on the fact that you are collecting the data to conduct business.
What is the difference between
recycling and shredding?
Recycling is not
an adequate alternative for information destruction. To extract the scrap value from office
paper, recycling companies use unscreened workers to extensively sort the paper under
unsecured conditions. The “acceptable” paper is stored for indefinite periods of
time until there is enough of a particular type to sell. The sorted paper, still intact,
is then baled and sold to the highest bidder, often overseas, where it may be stored again
for weeks or even months until it is finally used to make new products.There is nofiduciary responsibility
inherent in the recycling scenario. Paper is given away or sold and, by doing so, a
company gives up the right to say in how it is handled. There are no practical means of
establishing the exact date that a record is destroyed. In the event of an audit or
litigation, this could be a legal necessity. In addition, if something of a private nature
does surface, the selection of this unsecured process could be interpreted as negligent.
For these reasons, the choice of recycling as a means of information destruction is
undesirable from a risk management perspective.
We have an office paper shredder.Why should we outsource our shredding services?
§Fact:
With 300 pounds of paper it would take a typical Crosscut
office shredder 1,200 hours what would take Shred-N-Go, Inc.’s
Hammermill shredder 3.6 minutes. (And you
didn’t have to remove
binders, clips, staples, or folders).
It is much more
cost-effective to use Shred-N-Go, Inc. Amortization of a shredder, as well as
labor, maintenance and disposal costs are usually much higher than expected – not to
mention the noise, mess, dust and potential safety hazard produced by an office shredder.Internal
personnel should not be responsible to destroy certain information.Common sense
dictates that payroll information and materials that involve labor relations or legal
affairs should not be entrusted to lower level employees for destruction. But, beyond
that, competition sensitive information is best protected from them as well. It has been
established, time and again, that employees are the most likely to realize the value of
certain information to competitors. And, lower wage employees often have the economic
incentive to capitalize on their access to it. The only acceptable alternatives are to
have the materials destroyed under the supervision of upper management or by a carefully
selected, high security service.Employees are
more productive when focused on their core responsibilities.
We are required
to store our records and don’t need to shred.
Stored
records should be destroyed on a regular schedule.The
period of time that business records are stored should be determined by a retention schedule that takes into consideration their useful value to the
business and the governing legal requirements. No record should be kept longer than this
retention period.By not adhering to a program
of routinely destroying stored records, a company exhibits suspicious disposal practices that could be negatively construed in the event of
litigation or audit. By destroying records according to a set schedule, a company
appropriately limits the amount of materials it must search though to comply with this
law.From a risk management perspective, the
only acceptable method of discarding stored records is to destroy them by a method that
ensures that the information is obliterated. Documenting the exact date that a record is
destroyed is a prudent and recommended legal precaution.For a copy of a retention schedule, or to learn more about records
management, please visit our “Partner Links” page for more information about
Larson Records Management.
We
are just not interested.
§Fact: Information protection is a vital issue to senior management.In a survey
conducted by the Conference Board, top executives from 300 companies ranked the security
of company records as one of the top five critical issues facing business. When asked
which issues required immediate attention and policy development, the security of company
records ranked second only to employee health screening.
You, as a
company, may not be…but your clients and consumers most certainly are interested.
Whether your customers are consumers concerned about Identity Theft and Privacy, or
companies concerned with protecting trade information, you are entrusted with information
that they consider to be extremely confidential.In
fact, whether you know it or not, you have an “implied contract” to protect that information simply based on the fact that you
are collecting the data to conduct business.In
addition to legislation like the Health Insurance Portability and Accountability Act
(HIPAA) and Gramm/Leach/Bliley and FACTA there are regulatory statues such as the Privacy
Act, the Economic Espionage Act, the Trade Secret Protections, the Identity Theft Laws,
and Implied Contract Breach laws to protect the consumer.Consumer’s have the legal right to expect you to take every precaution
to protect their information, including shredding it before it is discarded.
